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Spis treści

PowerPoint 2007: The Missing Manual. The Missing Manual eBook -- spis treści

• PowerPoint 2007: The Missing Manual
• A Note Regarding Supplemental Files
• Introduction
  • What You Can Do with PowerPoint 2007
  • Whats New in PowerPoint 2007
    • A Quick Tour of the New Interface
      • Ribbon
      • Groups
      • Command buttons
        • Dialog box launchers
      • Tabs
      • Less customization
      • Live previews
      • Mini Toolbar
      • Keytips
      • Improved screen tip help
    • New File Formats
    • Improved Graphics
    • More Theme Options
    • A New Way to Track Revisions
  • The Very Basics
  • About This Book
    • About the Outline
    • About These Arrows
    • PowerPoint Examples
  • About MissingManuals.com
  • Safari Enabled
• 1. Slideshow Basics
  • 1. Creating a Basic Presentation
    • 1.1. Beginning a New Presentation
      • 1.1.1. Creating a New Presentation from Scratch
      • 1.1.2. Creating a Presentation from an Existing Template, Theme, or Presentation
        • 1.1.2.1. From an existing template
          • 1.1.2.1.1. Recently used templates
          • 1.1.2.1.2. Installed templates
          • 1.1.2.1.3. My templates
          • 1.1.2.1.4. Online
        • 1.1.2.2. From an existing (built-in) theme
        • 1.1.2.3. From an existing presentation
        • 1.1.2.4. The New from Existing Presentation window
        • 1.1.2.5. The Open window
    • 1.2. Choosing a Theme for Your Presentation
    • 1.3. Adding Text
      • 1.3.1. Adding Text to an Existing Text Box
      • 1.3.2. Adding a New Text Box
    • 1.4. Adding More Slides
    • 1.5. Moving Around Inside a Presentation
      • 1.5.1. Navigating with the Scroll Bar
      • 1.5.2. Navigating with the Slides and Outline Tabs
      • 1.5.3. Using Find
    • 1.6. Adding Speaker Notes
    • 1.7. Creating and Printing Handouts
    • 1.8. Saving and Closing a Presentation
    • 1.9. Running a Presentation
  • 2. Editing Slides
    • 2.1. Editing Text
      • 2.1.1. Selecting Text
      • 2.1.2. Cutting Text
      • 2.1.3. Copying Text
      • 2.1.4. Pasting Text
        • 2.1.4.1. Automatically pasting the last chunk of text you cut (or copied)
        • 2.1.4.2. Choosing what to paste
        • 2.1.4.3. Choosing how to paste
      • 2.1.5. Moving Text
      • 2.1.6. Deleting Text
    • 2.2. Reversing an Action (Undo)
    • 2.3. Finding and Replacing Text Automatically
    • 2.4. Spell Check and Other Editorial Tools
      • 2.4.1. Checking Spelling
        • 2.4.1.1. Setting up spelling
        • 2.4.1.2. Automatic (continuous) spell checking
        • 2.4.1.3. Manual spell checking
      • 2.4.2. Thesaurus
      • 2.4.3. Translating Words into Other Languages
      • 2.4.4. Researching Stuff
      • 2.4.5. Turning on AutoCorrect (for Capitalization and Spelling)
        • 2.4.5.1. Autocorrecting case (capitalization) errors
        • 2.4.5.2. Autocorrecting spelling errors
    • 2.5. Adding Special Characters
      • 2.5.1. Non-English Text
  • 3. Formatting and Aligning Your Text
    • 3.1. Automating Text Formatting
      • 3.1.1. Using AutoFormat
      • 3.1.2. Using AutoFit
    • 3.2. Manually Formatting Text Appearance
      • 3.2.1. Changing the Font
      • 3.2.2. Changing Font Size
      • 3.2.3. Bolding, Italicizing, and Underlining Text
      • 3.2.4. Changing Text Color and Background Color
      • 3.2.5. Adding Special Color Effects
        • 3.2.5.1. Adjusting transparency
        • 3.2.5.2. Mixing custom colors
        • 3.2.5.3. Picture
        • 3.2.5.4. Texture
        • 3.2.5.5. Gradient
      • 3.2.6. Tweaking the Text Outline
      • 3.2.7. Adding Special Text Effects
    • 3.3. Manually Aligning and Indenting Text
      • 3.3.1. Aligning Text and Creating Columns
      • 3.3.2. Creating Lists
        • 3.3.2.1. Customizing bulleted lists
        • 3.3.2.2. Customizing numbered lists
      • 3.3.3. Changing Indents
      • 3.3.4. Changing Tab Stops
      • 3.3.5. Changing Spacing
      • 3.3.6. Changing Text Direction
        • 3.3.6.1. Using the Text Direction option
        • 3.3.6.2. Using the Size and Position dialog box
    • 3.4. Formatting Text Boxes
  • 4. Formatting and Laying Out Your Slides
    • 4.1. Changing Slide Layout
      • 4.1.1. Applying a Canned Layout
      • 4.1.2. Switching Orientation from Landscape to Portrait (and Back)
      • 4.1.3. Repositioning Text Boxes
      • 4.1.4. Help for Positioning Text Boxes: Zoom, Guides, and Grid
    • 4.2. Changing Background Color
      • 4.2.1. Adding a Gradient Effect
    • 4.3. Reapplying Themes, Colors, and Fonts
      • 4.3.1. Reapplying a Theme
      • 4.3.2. Reapplying a Color Scheme
      • 4.3.3. Reapplying a Font
  • 5. Editing Your Slideshow
    • 5.1. Viewing Multiple Slides
      • 5.1.1. Slides Pane
      • 5.1.2. Slide Sorter View
    • 5.2. Adding, Deleting, and Moving Slides
      • 5.2.1. Adding Blank Slides
      • 5.2.2. Deleting Slides
      • 5.2.3. Moving Slides
      • 5.2.4. Duplicating Slides
      • 5.2.5. Cutting, Copying, and Pasting Slides
    • 5.3. Inserting Slides from Other Slideshows
    • 5.4. Editing Slide and Layout Masters
    • 5.5. Creating Slide Masters and Layout Masters
      • 5.5.1. Creating a New Slide Master
      • 5.5.2. Creating a New Layout Master
      • 5.5.3. Renaming Slide Masters and Layout Masters
      • 5.5.4. Preserving Slide Masters and Layout Masters
      • 5.5.5. Applying Multiple Slide Masters
      • 5.5.6. Editing Handout Masters
      • 5.5.7. Editing the Notes Master
    • 5.6. Adding Headers and Footers
      • 5.6.1. Adding Footers to Your Slides
      • 5.6.2. Adding Headers and Footers to Notes Pages and Handouts
  • 6. Adding Charts, Diagrams, and Tables
    • 6.1. Creating Charts
      • 6.1.1. Choosing a Chart Type
      • 6.1.2. Creating a Chart
      • 6.1.3. Customizing Charts with Prebuilt Layouts and Styles
        • 6.1.3.1. Applying prebuilt Chart Layouts
        • 6.1.3.2. Applying prebuilt Chart Styles
      • 6.1.4. Editing and Tweaking Charts
        • 6.1.4.1. Editing data ranges
        • 6.1.4.2. Customizing chart titles
        • 6.1.4.3. Customizing chart legends
        • 6.1.4.4. Changing chart types
        • 6.1.4.5. Customizing data labels
        • 6.1.4.6. Adding shapes (or pictures) to charts
        • 6.1.4.7. Customizing axis titles
        • 6.1.4.8. Adding (and customizing) data tables
        • 6.1.4.9. Manually formatting chart elements
      • 6.1.5. Pasting Existing Charts into PowerPoint
    • 6.2. Creating Diagrams
      • 6.2.1. Adding Diagrams to Slides
      • 6.2.2. Turning Lists into Diagrams
      • 6.2.3. Applying Prebuilt Styles and Color Themes to Diagrams
      • 6.2.4. Tweaking Diagrams
        • 6.2.4.1. Adding titles
        • 6.2.4.2. Switching to a different type of diagram
        • 6.2.4.3. Reversing diagram elements
      • 6.2.5. Adding, Changing, and Moving Diagram Shapes
        • 6.2.5.1. Adding shapes
        • 6.2.5.2. Deleting shapes
        • 6.2.5.3. Resizing shapes
        • 6.2.5.4. Changing from one shape to another
        • 6.2.5.5. Repositioning shapes
      • 6.2.6. Changing Diagram Text
    • 6.3. Creating Tables
      • 6.3.1. Creating a Basic Table
        • 6.3.1.1. Creating rows and columns
        • 6.3.1.2. Selecting cells, rows, and columns
        • 6.3.1.3. Selecting entire tables
        • 6.3.1.4. Adding data
        • 6.3.1.5. Adding a title
        • 6.3.1.6. Adding column headings
      • 6.3.2. Tweaking Tables
        • 6.3.2.1. Applying prebuilt styles
        • 6.3.2.2. Highlighting rows and columns
        • 6.3.2.3. Drawing borders around cells, rows, and columns
        • 6.3.2.4. Changing the background color of selected cells
        • 6.3.2.5. Adding shadows, reflections, and 3-D effects to table cells
        • 6.3.2.6. Inserting and deleting rows and columns
        • 6.3.2.7. Changing the width of a row or column
        • 6.3.2.8. Aligning data inside cells
        • 6.3.2.9. Merging (and splitting) cells
      • 6.3.3. Resizing Tables
      • 6.3.4. Repositioning Tables
      • 6.3.5. Deleting Tables
• 2. Presenting Your Slideshow
  • 7. Delivering Presentations
    • 7.1. Setting Up a Slideshow
      • 7.1.1. Choosing a Slideshow Mode
        • 7.1.1.1. Full-screen mode
        • 7.1.1.2. Browser mode
        • 7.1.1.3. Kiosk mode
      • 7.1.2. Hiding Individual Slides
      • 7.1.3. Matching Your Slideshow to Your Monitor
      • 7.1.4. Setting Up a Speaker Notes Screen
      • 7.1.5. Setting Up Automatic Timing
      • 7.1.6. Looping Continuously
      • 7.1.7. Recording Voiceover Narration
      • 7.1.8. Turning Off Sounds and Animations
    • 7.2. Slideshows for Multiple Audiences
      • 7.2.1. Creating a Custom Slideshow
      • 7.2.2. Editing a Custom Slideshow
    • 7.3. Presenting Your Slideshow
      • 7.3.1. Drawing on Slides During a Presentation
    • 7.4. Creating PowerPoint Shows
    • 7.5. Emailing Your Presentation
    • 7.6. Packaging Presentations for CD
    • 7.7. Presentations over the Web
      • 7.7.1. Converting Your Presentation into One or More Web Pages
    • 7.8. Converting to Other Formats
    • 7.9. Optimizing Presentations
      • 7.9.1. Go Easy on the Bling
      • 7.9.2. Pare Down Objects Outside of PowerPoint
      • 7.9.3. Choose Insert over Dragging or Pasting
      • 7.9.4. Recycle Your Images
      • 7.9.5. Get Rid of Invisible Stuff
      • 7.9.6. Compress Your Images
      • 7.9.7. Dont Embed Fonts (but if You Have to, Do so Wisely)
      • 7.9.8. Download and Install an Optimization Program
  • 8. Printing Presentations
    • 8.1. Printing Slides (One Slide per Page)
    • 8.2. Handouts (Multiple Slides per Page)
    • 8.3. Overhead Transparencies
    • 8.4. Speaker Notes
    • 8.5. Presentation Outline
    • 8.6. Tent Cards
• 3. Beyond Bullet Points: Multimedia, Animation, and Interactivity
  • 9. Putting Images and Documents on Slides
    • 9.1. Drawing on Slides
      • 9.1.1. Drawing Lines and Shapes
      • 9.1.2. Drawing Connectors
      • 9.1.3. Drawing Freehand
        • 9.1.3.1. Drawing freehand using the Scribble tool
        • 9.1.3.2. Drawing freehand with the Freeform tool
    • 9.2. Modifying Drawings
      • 9.2.1. Selecting Lines and Shapes
      • 9.2.2. Applying Shape Styles
      • 9.2.3. Modifying Lines, Connectors, and Shape Outlines
      • 9.2.4. Modifying the Inside of a Shape
      • 9.2.5. Applying Special Effects
      • 9.2.6. Rotating Drawings
        • 9.2.6.1. Rotating lines
        • 9.2.6.2. Rotating shapes
      • 9.2.7. Repositioning Lines and Shapes
      • 9.2.8. Resizing Drawings
      • 9.2.9. Changing the Type of a Shape or Connector
      • 9.2.10. Adding Text to Shapes
      • 9.2.11. Reshaping and Distorting Shapes
    • 9.3. Working with Multiple Drawings
      • 9.3.1. Grouping Objects
      • 9.3.2. Stacking Objects
      • 9.3.3. Aligning Shapes and Lines
    • 9.4. Adding Pictures from Other Programs
      • 9.4.1. Inserting a Picture Stored on Your Computer
        • 9.4.1.1. Picture file formats you can add to your slides
      • 9.4.2. Creating a Photo Album Slideshow
        • 9.4.2.1. Creating a photo album from picture files on your computer
      • 9.4.3. Adding Built-in Clip Art Drawings
    • 9.5. Modifying Pictures
      • 9.5.1. Applying a Picture Style
      • 9.5.2. Recoloring Your Picture
      • 9.5.3. Making Your Picture Transparent
      • 9.5.4. Adjusting Brightness and Contrast
      • 9.5.5. Applying Special Effects
      • 9.5.6. Cropping Your Picture
      • 9.5.7. Applying a Picture to a Slide Background
    • 9.6. Adding Documents from Other Programs
      • 9.6.1. Adding an Existing Live Object
      • 9.6.2. Creating and Adding a New Document Object
  • 10. Adding Sound and Video
    • 10.1. Adding Sound
      • 10.1.1. Sound File Formats You Can Use in PowerPoint
      • 10.1.2. Inserting a Sound Clip from Your Computer
      • 10.1.3. Adding a Sound Clip from the Clip Organizer
      • 10.1.4. Adding a Sound Clip from an Audio CD
      • 10.1.5. Recording and Adding Your Own Sound Clip
      • 10.1.6. Creating a Soundtrack
      • 10.1.7. Making Sound Clips Presenter-Triggered
    • 10.2. Adding Video
  • 11. Slide Transitions and Animated Effects
    • 11.1. Slide Transitions
      • 11.1.1. Types of Transitions
      • 11.1.2. Adding Transitions Between Slides
    • 11.2. Custom Animations
      • 11.2.1. Applying Entrance Effects
      • 11.2.2. Applying Emphasis Effects
      • 11.2.3. Applying Exit Effects
      • 11.2.4. Motion Path Effects
        • 11.2.4.1. Applying motion path effects
        • 11.2.4.2. Modifying motion path effects
        • 11.2.4.3. Creating your own freehand motion path effect
      • 11.2.5. Changing Effects
      • 11.2.6. Deleting an Effect
      • 11.2.7. Managing Multiple Effects
        • 11.2.7.1. Identifying effect type with color-coded icons
        • 11.2.7.2. Identifying the particular effect you want to modify
        • 11.2.7.3. Using the timeline
        • 11.2.7.4. Displaying the timeline
        • 11.2.7.5. To hide the timeline
        • 11.2.7.6. Reordering effects
  • 12. Make Your Slides Clickable
    • 12.1. Adding Links
      • 12.1.1. Linking to Another Slide in the Same Slideshow
      • 12.1.2. Linking to a Slide in Another PowerPoint Slideshow
      • 12.1.3. Linking to a Web Page
      • 12.1.4. Creating (and Linking to) a New Document
      • 12.1.5. Linking to an Email Address
      • 12.1.6. Adding Screen Tips (Hover Text) to Links
    • 12.2. Adding Actions
      • 12.2.1. Adding Actions to Text or Images
      • 12.2.2. Adding Action Buttons
    • 12.3. Editing Links and Actions
      • 12.3.1. Editing Links
      • 12.3.2. Edit Actions
      • 12.3.3. Deleting Links and Actions
• 4. Working Faster and More Effectively
  • 13. Customizing PowerPoint
    • 13.1. Customizing How PowerPoint Looks
      • 13.1.1. Choosing an Overall Look
      • 13.1.2. Show (or Hide) the Mini Toolbar
      • 13.1.3. Show (or Hide) the Ribbon
      • 13.1.4. Show (or Hide) the Developer Tab
      • 13.1.5. Select a Theme for All New Slideshows
      • 13.1.6. Customize the Quick Access Toolbar
        • 13.1.6.1. Add an option to the Quick Access toolbar
        • 13.1.6.2. Reposition an option on the Quick Access toolbar
        • 13.1.6.3. Delete an option from the Quick Access toolbar
        • 13.1.6.4. Reposition the Quick Access toolbar
      • 13.1.7. Customize the Status Bar
    • 13.2. Customizing How PowerPoint Behaves
      • 13.2.1. Open All Documents in a Certain View
      • 13.2.2. Saving Files: How, Where, and How Often
      • 13.2.3. Printing
      • 13.2.4. Optimizing PowerPoint Files
        • 13.2.4.1. Embedding as few fonts (and characters) as possible
        • 13.2.4.2. Linking to sounds (as opposed to embedding them)
      • 13.2.5. Security
      • 13.2.6. Editing and Proofing
      • 13.2.7. Displaying the Clipboard
      • 13.2.8. Choosing a Standard Chart Type
    • 13.3. Customizing the Way Your Slideshows Run
      • 13.3.1. Show (or Hide) Ghosted Navigational Controls
      • 13.3.2. Show (or Hide) the Right-Click Menu
      • 13.3.3. Give Yourself the Option to Keep Ink Annotations
      • 13.3.4. Tell PowerPoint to End Slideshows with a Black Slide (or Not)
    • 13.4. Installing Add-Ins
  • 14. Macros: Putting Slideshows on Autopilot
    • 14.1. Creating and Editing Macros
      • 14.1.1. Creating a Macro
      • 14.1.2. Opening a Macro for Editing
    • 14.2. Running Macros
      • 14.2.1. Setting Security Options
      • 14.2.2. Testing a Macro
      • 14.2.3. Adding a Macro to a Slideshow
  • 15. Collaborating with Others
    • 15.1. Preparing for Collaboration
    • 15.2. Sending Out a File for Review
      • 15.2.1. Emailing Using Outlook
      • 15.2.2. Emailing Using Other Programs
    • 15.3. Reviewing with Comments
      • 15.3.1. Adding a Comment
      • 15.3.2. Reading Comments
      • 15.3.3. Editing Comments
      • 15.3.4. Deleting Comments
    • 15.4. Finalizing Presentations
    • 15.5. SharePoint and Groove
      • 15.5.1. SharePoint
      • 15.5.2. Groove
    • 15.6. Security
      • 15.6.1. Creating Hard-to-Edit Versions of Your File
      • 15.6.2. Password-Protecting Your File
        • 15.6.2.1. Setting up a single password
        • 15.6.2.2. Setting up different passwords for opening and editing
      • 15.6.3. Attaching Digital Signature to Files
      • 15.6.4. Using Information Rights Management
• 5. Appendix
  • A. Getting Help
    • A.1. Getting Help from PowerPoint
    • A.2. Displaying Screen Tips
    • A.3. Searching Help Topics
    • A.4. Getting Help from Microsoft
      • A.4.1. Help for Folks Familiar with PowerPoint 2003
      • A.4.2. Tutorials
      • A.4.3. Online Articles, FAQs, and More
      • A.4.4. Forums
      • A.4.5. Direct Person-to-Person Help
    • A.5. Help from the Community
• Index
• About the Author
• Colophon
• Copyright